Welcome to Khasdar Khel Krida Mahotsav. It’s managed by “MATOSHRI ARTS & SPORTS TRUST” Your privacy is very important to us. This Privacy Policy (“Policy”) explains how we collect, use, disclose, and protect your personal information when you use our sports event registration website, ravindrawaikar.com (the “Website”). By using the Website, you agree to the collection and use of information in accordance with this Policy.
1. Information We Collect
We collect several types of information to provide, maintain, and improve our services, administer registrations, and communicate with participants.
(a) Personal Information
When you register for an event, we may collect personal information such as:
Full name
Date of birth / Age
Gender
Address (including city, state, postal code)
Phone number / Mobile number
Email address
Emergency contact information
Photograph (if required)
(b) Account / Login Information
If there is user account creation:
Username
Password (securely stored / encrypted)
Other profile information
(c) Event Participation Information
Which events/sports you participated in or plan to participate in
Performance data (e.g., scores, timings, results)
Required medical or health information (only if essential for participation)
(d) Non-Personal / Technical Information
We may automatically collect certain technical or usage data when you visit the Website, such as:
IP address
Device type, browser type and version
Operating system
Pages / features accessed
Date and time of access
Referring URL
Device identifiers
2. How We Use Your Information
We use the collected information for the following purposes:
To process event registrations and confirm your participation
To communicate with you (updates, notifications, reminders)
To manage and administer events (scheduling, logistics, safety etc.)
To verify identity, age, eligibility, and other necessary criteria
To collect fees or payments (if applicable) and issue receipts
To maintain records of participation and performance
To improve our Website, services, and events through analytics
To ensure compliance with legal or regulatory requirements
To handle emergencies, health, safety or other special needs, if disclosed
3. Disclosure of Information
We respect your privacy and do not share your personal information except in the following cases:
(a) Service Providers
We may share information with third-party vendors, contractors or partners who assist us in operating the Website, conducting events, payment processing, sending emails/SMS etc. These providers will have access only to what is necessary to perform their service, and are bound by confidentiality.
(b) Legal Obligations
We may disclose information when required by law, or to respond to legal process, protect our rights, enforce our policies, or comply with regulatory requests.
(c) Safety and Emergencies
If necessary, information may be disclosed to medical personnel or emergency services in case of incident or injury during an event.
(d) With Your Consent
We may share your information with others when you have expressly given consent.
4. How We Store & Protect Your Information
We employ appropriate security measures (encryption, secure servers, access controls) to safeguard your data.
Access to personal information is restricted to our staff or agents who need it for their role.
Data is stored only so long as needed to fulfill the purposes described in this Policy, unless law requires retention for longer.
We take reasonable steps to ensure that the information we hold is accurate, up to date, and complete.
5. Cookies and Tracking Technologies
We use cookies, log files, and similar technologies to collect usage and technical data.
Cookies help with remembering your preferences, improving our services, and analyzing site traffic.
You can disable cookies via your browser settings, though some features of the Website might not function properly without them.
6. Children’s Privacy
Our services are not directed at children under the age of 5.
If you are a parent or guardian and believe that your child has provided us personal information without your consent, please contact us and we will take steps to delete that information.
7. Your Rights
Depending on your jurisdiction, you may have rights regarding your personal information, including:
The right to access what personal data we hold about you
The right to correct or update incorrect or incomplete data
The right to request deletion of your personal data
The right to restrict or object to certain types of processing
The right to withdraw your consent at any time (if processing is based on consent)
To exercise these rights, please contact us using the contact information below.
8. Third-Party Links
Our Website may contain links to other websites not operated by us.
We are not responsible for the privacy practices of such third parties. We encourage you to read their privacy policies.
9. Changes to This Privacy Policy
We may update this Policy from time to time. When changes are made:
We will update the “Last updated” date at the top.
Significant changes will be communicated to you (e.g., via email or notice on the Website).